Privacy Policy

Privacy Policy (Personal Information Protection Policy)

Union Kasei Co., Ltd. (hereinafter “we”, “us”, or “our”) has established the following Privacy Policy (hereinafter the “Policy”) concerning the personal information of users.
This Policy explains what personal information we collect, how we use it, and how users can manage their personal information.
We will obtain, use, and safely manage personal information in compliance with personal information protection laws, as well as related ordinances and guidelines, and will continue implementing necessary initiatives in order to maintain said compliance.

1. Company Information

Corporate Name
Union Kasei Co., Ltd.
Kudan-Kaikan Terrace Classic Office Floor 2 Room B, 1-6-5 Kudanminami, Chiyoda city, Tokyo,102-0074, Japan
Satoshi Matsumoto

2. Method of Collecting Personal Information

  • In addition to collecting personal information directly from the user, we will only acquire personal information through the necessary means solely for use within the scope of fulfilling the Purposes of Use. Furthermore, we will not use deceptive or otherwise wrongful practices.
  • Our website records user information in the form of access logs, which are obtained using “Account Engagement” provided by Salesforce, with the intent of collecting and analyzing information. The collected information is managed in accordance with this Policy as well as Salesforce’s Privacy Policy. For more details, please click here.

3. Purposes of Use

We will use the collected information within the scope of the following purposes related to our sales activities. Please note that we maintain the right to change the purposes of use, provided said change is within a scope deemed reasonable.

  • To conduct marketing research on our existing or new products by analyzing information such as collected browsing history.
  • To provide information and proposals regarding products that best meet the needs of our customers, to improve our products, and to plan/develop new services and products based on the results of browsing history analysis and marketing research.
  • To manage customer information as necessary to inform them of product shipments, billing, related after-sales services, new services, and products.
  • To perform administrative work in response to inquiries and consultations from customers or administrative work incidental thereto (including reception, communication, and guidance).

4. Usage of Personal Information/Data

  • We will not handle personal information beyond the scope of the Purposes of Use without the prior consent of the party(ies) concerned. To this end, we will take the necessary measures to ensure that the information is used appropriately.
  • We will not use personal information inappropriately, such as usage that may encourage or induce illegal or unjust acts.
  • We will keep the personal data accurate and up-to-date to the extent necessary to achieve the Purposes of Use.
  • We will endeavor to promptly erase collected personal data as soon as there is no longer a need for it.

5. Measures to Securely Manage Personal Data

  • We will maintain an effective security management system for the handling of personal information etc. We will also conduct regular inspections of on-site management and strive for continuous improvement.
  • We will take necessary and appropriate security management measures to defend against unauthorized access, falsification, leakage, loss, and damage of personal data. We will also take measures to ensure that personal data cannot be easily accessed by anyone other than officers and employees authorized to handle personal data. Furthermore, we will implement mechanisms to protect equipment involved in handling personal data from unauthorized external access or unauthorized software.
  • We recognize the importance of protecting personal information and regularly educate and train all our employees and directors to ensure that personal information is appropriately obtained, used, etc.

6. Outsourcing of Personal Data Handling

We may outsource the handling of personal data to outside parties to the extent necessary to achieve the purposes of use. In such a case, we will implement the necessary and appropriate supervision of the relevant contractor’s personal information security management.

7. Provision of Personal Data to Third Parties

We will not provide personal information to third parties without prior consent except as otherwise provided by law.

8. Disclosure of Retained Personal Data

  • When an individual requests us to notify them of our purposes of using personal information that identifies said individual, we will promptly notify them of the purposes of use.
  • When an individual requests us to disclose to them the retained personal data or records provided to a third party pertaining to said individual, we will promptly perform the requested disclosure by delivering written documents or providing electromagnetic records, except as otherwise provided by law.
  • If an individual requests the correction, addition, deletion, suspension of use, suspension of provision to a third party, or erasure of retained personal data pertaining to said individual, we will make the necessary inspection and promptly make corrections based on the results, except as otherwise provided by law.
  • If you wish to request information disclosure, please send a request form to the address listed in [1. Company Information], or enter the details of your request in the “Inquiry Form” on our website. However, in either of the above cases, we will be unable to respond to your request if you do not provide us with documents that verify your identity or if we are unable to confirm your identity.

9. Contact for Consultations and Complaints Regarding Our Handling of Personal Information

If you have any questions, concerns, complaints, or other inquiries regarding our handling of personal information, please contact us using the inquiry form on our website. We will respond promptly and appropriately.

10. Changes to this Policy

  • We may change this Policy from time to time as necessary.
  • Any changes to this Policy will be posted on our website and will become effective from the time they are posted.

11. Enactment and Revision Date of this Policy

Enacted January ○, 2023